The social welfare corporation Yamato Seijukai HAYAMA International Language School (hereinafter
referred to as "our school") provides all personal information to HAYAMA International Language School
regardless of whether it is a student, a guardian, or a business partner. We are responsible for appropriately
protecting the personal information (hereinafter, "personal information") of the person (hereinafter,
"person") as a business operator handling personal information, and we will strive to protect personal
information by establishing the handling policy as follows.

■Acquisition of personal information

When personal information is provided by the person, the purpose of using the personal information (hereinafter referred to as "purpose of use") will be clearly stated in advance. However, if the purpose of use is clear, the purpose of use may not be specified. In that case, we will use personal information only to the
extent that the purpose of use is clear.

■Management of personal information

• We will establish an organization to promote the protection of personal information, appoint a person in charge of personal information management, and strive to manage personal information appropriately.
• In order to prevent leakage, falsification, loss, and unintended use of personal information, we will strictly manage personal information in accordance with relevant laws, guidelines and guidelines, and personal information management rules. In addition, we will carry out necessary education and enlightenment activities for faculty and staff regarding the appropriate management and handling of personal information.
• When our school outsources the handling of personal information, we will narrow down the outsourced personal nformation to the minimum necessary and select a contractor who is deemed to handle personal information appropriately. We will also have the contractor implement appropriate management such as
  safe management of personal information, prohibition of subcontracting, prohibition of unintended use.
• Our school will regularly and continuously evaluate and review the personal information protection system including this policy and related rules, and strive to improve it.

■Use of personal information

Our school does not use personal information for any purpose other than the following cases.

• With the consent of the person
• When disclosing in a state where the person cannot be identified (statistical data, etc.)
• When it is permitted by relevant laws or guidelines / guidelines to use it for purposes other than its intended purpose.

■Change the purpose of use of personal information

If our school changes the purpose of use within the range reasonably expected by the person, we will notify or announce the changed purpose of use to the person except as required by law.

Disclosure of personal information to third parties

• Our school will not disclose personal information to any third party except in the following cases.
• With the consent of the person
• When disclosing in a state where the person cannot be identified (statistical data, etc.)
• When disclosing to the agency or business consignee, etc. that has a confidentiality obligation to our school
  (hereinafter referred to as "business consignee, etc.") to the extent necessary to fulfill the purpose of use When it is reasonably judged that it is appropriate to respond from HAYAMA International Language
• School's business consignee, etc. from the content of the inquiry from the person, and when it is disclosed to the business consignee, etc.
• When it is necessary to disclose personal information to contractors and institutions / facilities when conducting classes such as purchasing teaching materials and on-site training
• When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person
• When it is particularly necessary to improve public health or promote the sound development of children,and it is difficult to obtain the consent of the person.
• When it is necessary to cooperate with a national institution or a local public body or its consignment to carry out the affairs stipulated by laws and regulations, there is a risk that obtaining the consent of the person will hinder the erformance of the affairs.

■Inquiries regarding personal information

If you wish to inquire, change, or correct your personal information, please contact the inquiry desk below
and we will take necessary measures within a reasonable range based on the procedures prescribed by our school. At that time, in order to prevent unauthorized acquisition, falsification, etc. of personal information by a third party, we may confirm that the request is from the person himself / herself. In addition, please note that we may not be able to respond if we cannot confirm the identity of the person.
【Inquiries】 HAYAMA International Language School TEL:0743-85-7787